NOTARY SERVICES
NOTARY
Services
A Notary Public plays a vital role in ensuring the authenticity, legality, and integrity of important documents. As impartial and authorized legal professionals, Notaries Public provide services such as witnessing signatures, certifying true copies of documents, and administering oaths or affirmations. These services are crucial in a variety of personal, business, and legal matters, ensuring that documents meet legal standards and are recognized by governments, courts, and institutions both in Canada and internationally. The scope of a Notary Public’s work is extensive and often intersects with immigration, real estate, family law, and corporate matters.
We offer a wide range of notarial services tailored to meet your personal and professional needs. Whether you require a notarized letter, certified true copy, or an affidavit for legal purposes, we are here to assist you with accuracy and efficiency. Contact us today to book your notarial service appointment and ensure your documents are handled with professionalism and care.
Below are some examples of documents that often require notarial services, along with explanations to help you understand their purpose and significance
1. Travel Consent Letter for Children
A travel consent letter is a document signed by one or both parents/guardians to grant permission for a child to travel domestically or internationally without them. This letter is essential for ensuring the safety and legal authorization of the child’s travel, especially when traveling with one parent, a relative, or another adult.
2. Letter of Invitation
A letter of invitation is a formal document provided by a Canadian resident (citizen or permanent resident) to invite a friend or family member to visit Canada. It is often required for visa applications and must include details about the purpose of the visit, relationship with the invitee, and proof of financial support if applicable.
3. Single Status Declaration
This document declares that an individual is not currently married and is often required for marriage abroad or other legal matters. It affirms the individual’s eligibility to enter into a marital union in a foreign country.
4. Statutory Declarations
A statutory declaration is a legally binding statement of fact made in writing and sworn or affirmed before a Notary Public. These declarations are often required for legal, immigration, or government-related matters, such as confirming lost documents, residency status, or financial support.
5. Statutory Declarations of Common-Law Union
This declaration is often needed for immigration purposes to confirm a common-law relationship.
6. Sworn Statements for Lost, Stolen, or Damaged Passports
These declarations may be required when applying for a replacement passport.
7. Consent for Minor to Travel Alone by Air or Train
Similar to travel consent letters, these are specific to minors traveling alone, often required by airlines or transportation companies.
8. Employment Verification Letters for International Use
Notarized employment letters may be required when seeking employment or residence in another country.
Certifying True Copies of Original Documents
Certifying true copies of original documents is a process where a Notary Public verifies that a photocopy of a document is an exact and unaltered replica of the original. This service is commonly required for official applications, including those for immigration, education, employment, or legal purposes. Examples of documents often requiring certification include identification (passports, driver’s licenses), academic credentials (degrees, diplomas, and transcripts), and other vital records (birth or marriage certificates). The Notary Public will inspect the original document, create or review the photocopy, and certify it as a true copy with a seal or stamp.
This service is invaluable when you cannot submit or risk losing your original documents. Certified true copies ensure that institutions requiring these documents for processing applications or verification purposes can confidently accept them as authentic. Whether you’re applying for a visa, seeking admission to an educational institution, or completing a legal requirement, having your documents certified as true copies provides assurance of their legitimacy and accuracy.
What to Bring to Your Notary Appointment
To ensure your notary appointment is quick and seamless, please bring the following items:
1. The Document to Be Notarized
Bring the document requiring notarization to your appointment. If the document includes fields that need to be filled out, ensure all applicable sections are completed beforehand. However, do not sign the document until you are in the presence of the Notary Public. Signing it prior to the appointment will render it invalid for notarization.
2. Two Pieces of Valid Identification
You will need to present two forms of valid identification to verify your identity:
- Primary ID: A government-issued photo ID, such as a Driver’s License, Canadian Passport, Citizenship Card, or Permanent Resident Card. Please note: Health Cards are not accepted as valid identification.
- Secondary ID: This can be another photo ID from the list above or a non-photo ID, such as a Social Insurance Number (SIN) Card or a credit card with your name.
If you have any questions about what to bring or the type of identification required, feel free to contact us ahead of your appointment for guidance.
Your Question: Can Your Lawyer Provide Legal Advice About the Document Being Notarized?
Our Answer: No, our lawyers cannot provide legal advice about the documents you wish to have notarized.
As Notaries Public, our role is strictly limited to notarizing your documents in accordance with the legal requirements for a Notary Public in Ontario. The documents we notarize may be intended for various government agencies, courts, or other authorities—either in Canada or abroad. However, we cannot advise you on what these institutions require, how to complete your documents, or the next steps in your matter.
Our responsibility is to ensure that the notarization process is conducted correctly and professionally, based on your instructions.
Comprehensive Notary Public Services
Document Authentication
Affidavits and Declarations
Power of Attorney
Real Estate Documents
